The Guadalupe County Clerk keeps records such as resolutions, ordinances, deeds, marriage licenses, as well as being responsible for issuing several types of permits and licenses for liquor establishments. The office is also the director of elections for the county which entails supervising and preparing ballots and voting machines as well as training poll workers to administer elections. The Clerk’s Office also works with the Office of the Probate Judge in handling informal probate proceedings in the administration of deceased people’s estates.

The duties of the County Clerk’s Office are established in the New Mexico Constitution and fall under four main areas:

• Recorder of the county, on behalf of the Board of County Commissioners.

• Chief election officer responsible for administration of elections for the county.

• Clerk of the Probate Court in handling informal proceedings only.

• Miscellaneous duties such as those of notary public, administration of oaths, certification of acknowledgment, declarations, instruments and protests.